Responsible for:
The monitoring of the daily flow of cash receipts and expenditures to include the department’s processing of payroll, accounts payable and accounts receivable.
Responsibilities
- Enter employee information and withholdings accurately into payroll service
- Prepare payroll in accordance with federal and state requirements
- Review and maintain accurate monthly payroll reports and reconcile to General Ledger
- Collect, review and file employee timesheets
- Post timesheets into Vantagepoint
- Maintain Health Savings Account Plan
- Prepare and process insurance enrollments and renewals
- Monitor employees’ personal expenses and receive payments
- Review employee expense reports for accuracy, chargeability, company credit card charges, and receipts; then copy for back up to reimbursable invoices
- Produce and process semi-monthly check run for expense reports
- Monthly reconcile balance sheet receivable account to American Express bill
- Maintain working files for expense report files
- Conduct master account bank reconciliation monthly and reconcile to cash accounts
- Reconcile to W-2’s to annual reports and distribute to employees
- Responsible for annual review and audit of workman’s compensation insurance
- Conduct annual review of general liability and property and casualty insurance coverage
- Maintain and review fixed asset ledger
- Review monthly Balance Sheet and Profit Planning Monitor accounts
- Produce accurate and timely financial reports
- Conduct monthly A/R meeting with all Project Managers
- Assist with management of upgrade from Deltek Vision to Deltek Vantagepoint
Qualifications
- College degree in accounting
- Previous payroll processing experience or with a payroll service
- Enjoys working with
- Knowledgeable of overtime stipulations, labor laws, Social Security/Medicare withholding, FIT and SIT withholdings, and COBRA
- Strong written and verbal communication skills
- Works well under pressure
- Has a high level of detail
Measurements:
- Pay checks processed and issued accurately monthly and on time
- Accurate employee benefit accruals including all withholdings and paid time off
- Timesheets are accurate when posted to Vantagepoint
- Distribute correct W-2’s annually
- Expense checks accurate and issued semi-monthly